Evaluation Coordinator

Belle Aire Creations is looking for an Evaluation Coordinator to join our Mundelein, IL office.

Share Post:

Belle Aire Creations aspires to be focus-oriented, customer driven and positioned as the top tier mid-market fragrance solution. We consider ourselves to be a truly unique company whose employees will continue to complement existing personnel and represent the goals and values of the organization.

The Evaluation Coordinator is responsible for supporting the Evaluation department in data entry, organization in application entry, organization of market products, coordinating Regulatory review in order to satisfy customer demand. The Evaluation Coordinator will work directly with Evaluation, Applications, Perfumery, Regulatory, and the Library Administrator in order to ensure that project briefs are completed within the allotted time frame.  The Evaluation Coordinator will assist with proper record keeping, data entry, and the Evaluation department’s adherence to standard operating procedures. The Evaluation Coordinator will train in the duties of the Library Administrator in order to perform their duties while absent.

In this exciting role, you will participate in the following:

  • Work independently entering complete collections, capsule collections, and library subset
  • Work independently in entering of application requests
  • Distribute fragrances to be used for above application requests to the correct application team
  • Distribute finished application samples to the appropriate Evaluator
  • Purchase market products needed for briefs or in-house use
  • Log purchases as in-house purchase or customer need
  • Log market products onto internal spreadsheet
  • Maintain market product library
  • Attend regularly scheduled smell sessions and log notes to share with team
  • Enter project briefs from smell sessions for in-house duplications
  • Follow progression of in-house duplications to ensure they are completed
  • Perform Library Administrator’s duties in their absence
  • Request Regulatory review via email for Evaluation
  • Follow up with Regulatory to ensure review is complete to meet project deadline
  • Communicate Regulatory review with Evaluation and assist in next steps

*Please note this job description is not designed to cover or contain a comprehensive list of duties or responsibilities required of the employee for this job. Duties and responsibilities for this job, may change at any time without notice.

Your professional profile includes:

  • High school diploma or GED required; Associates degree and/or Bachelor’s degree preferred
  • Experience (years and topics):
    • Capable and comfortable quickly changing direction and readjusting focus and drive, as business needs change.
    • Ability to effectively manage multiple responsibilities and tasks regularly
    • Exceptional people/team and strong collaboration skills
    • Strong organizational and planning skills
    • Understanding of scheduling, lead times and time management
    • Ability to work extremely well under pressure and changing dynamics
    • Deadline oriented
    • Familiarity of database structure
    • Self-starter, highly self-motivated, structured and disciplined
  • Technology/Software (years):
    • Must be PC literate and literate in Excel, Word and Power Point, etc. Preferred advanced Excel and literate in Access.
  • Cognitive (Reasoning):
    • Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
    • Interpret a variety of instructions furnished in written, oral, visual, or schedule form.
  • Communication:
    • Vocalize and explain detailed data and problem-solve, both in-person and by telephone. Must have good communication skills (both verbal and written)
    • Compose routine correspondence on own initiative
    • Make comprehensive notes in English
    • May involve a large volume of such composition
    • Must have ability to work well under pressure
  • Physical Capabilities
    • Movement: Employee will frequently use fingers, walk and distinguish basic colors. Employee will continuously use both hands, sit for extended periods of time, and use rapid or well-developed coordination simultaneously.
    • Hearing: Must be able to hear and understand work direction in a loud, distracting environment
    • Vision: Must be able to judge distance, identify details, and view computer screen regularly

Our benefits:

  • Competitive market-based salary; commensurate with experience

Are You a Good Fit for
This Role?

Submit your resume and we’ll be in touch if you’re a good fit for the position.

  • Drop files here or
    Max. file size: 256 MB.
    • This field is for validation purposes and should be left unchanged.
    • Drop files here or
      Max. file size: 256 MB.
      • This field is for validation purposes and should be left unchanged.